The way businesses are being run today is transformed due to the introduction of technology. In order to be successful and establish a positive image in the market, they have to transform themselves according to the changes that are taking place around them or else they will gradually become redundant. An example of one such transformation is the introduction of RPA i.e. Robotic Process Automation.
Robotic Process Automation is the process in which robotic technology is used by different companies and organizations to carry out various repetitive tasks in a smooth yet efficient manner. It helps employees get some free time that can be utilized to complete other tasks that are of top priority. It automatically increases the level of productivity along with making the company more efficient than before. Human Resources department has been greatly affected by the use of RPA in a positive manner.
There are various benefits of RPA that can have a positive impact on the HR department. Some of them are as follows:
- It saves time that can be allocated to some other tasks.
- It is cost effective as it can easily manage the staff according to the requirements of the tasks assigned.
- The scope of error is minimized thus making the work free from errors and mistakes.
- It helps companies to adapt to the changing laws quickly.
How RPA is used by the HR Department
- Data Entry
Data entry is a very tedious task as a lot of data needs to be entered and managed on a regular basis. RPA can help businesses to manage information that is related to different bank records, vendors or organizations. Robotic Process Automation helps in the collection of various information that is then integrated in a productive yet useful manner.
- Hiring New Employees
At the end of every financial year, the company needs to have a track record of all the people that were hired or fired throughout the year. HR department can take help from the RPA system in order to gather important information and maintain a track report that can be presented at the end of each year. It validates the data and eliminates the chances of any minor errors that might occur if the same data was entered by an employee.
- Travel and Other Expenses
Many employees working within an organization tend to go on business trips. When they come back the organizations reimburse the amount spent. The bills have to go through the human resource department before any further steps are taken. If the business is using the RPA system then it is likely to use the OCR i.e. Optical Character Recognition to translate the documents in a manner that can make the information more accessible and readable. If the information identified is in line with the rules then the amount is automatically reimbursed to the respective employee.
- Employee Attendance
There are hundreds of employees working in an organization, therefore it is difficult to maintain a track record manually of the time and attendance. The best way to gather and collect the track record is to use the Robotic Process Automation system.
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