5 Reasons Your Space Planning Business Needs Facilities Management Software
Having all the tools in your arsenal succeed is of great importance. Since space planning often involves multiple moving parts and people from different departments, there are several tools you need to ensure everything comes together on time and within budget. Using facilities management software, you can keep your project organized in one place and ensure everyone has access to information they need to do their jobs right. Here are five reasons your space planning business needs facilities management software
- Improved Communication
Communication is crucial to any business, and while email, texts, and phone calls all work in a pinch, sometimes there is just no substitute for face-to-face communication. But that doesn't mean you should start sending your facilities managers on a whirlwind tour of the globe.
Effortlessly facilitate communication with facility management software, and you will never have to worry about logistics again. The software provides managers with up-to-date details about meeting room utilization rates and gives them instant access to other key information at the click of a button.
Facilities management software can be installed on every employee's laptop or tablet, meaning everyone can access updated schedules as soon as needed without clogging up networks.
- Save Time and Energy
One of the best things about facilities management software is that it saves time and energy. When you are busy meeting with clients, overseeing projects, and juggling other aspects of running your business, maintaining a well-organized space can take up too much of your time. You can ensure your office stays productive by automating time-consuming tasks like file sharing and scheduling maintenance.
- Centralized Data
Centralized data can save you time and frustration regarding budgeting and forecasting. While your in-house team handles the day-to-day tasks, the central software manages data across all your business units, automating the process. These results save you time by giving you one set of numbers to manage across departments instead of multiple sets for each unit. When problems arise, like scheduling an appointment or communicating a schedule change with a tenant or vendor, these tools will help simplify the process.
- Streamlined Reports & Analytics
Organizations are continually looking for ways to improve efficiencies and keep costs down in today's world. By having the facilities management software take care of your reporting, you don't have to spend valuable time on gathering data and reports when you could be out generating revenue.
Plus, as a space planner, it is important that you can give your clients accurate information about how the design will impact the overall business operations in the building- that data is all there in one place! You can make a few changes quickly, which saves time.
- Automate Paperwork with Ease
Paperwork and forms are not typically the most enticing tasks, but a space planning business can't go without them. One solution to your paperwork problem is to automate and streamline this process with the help of facilities management software.
One way to do so is by setting up templates that will automatically populate with your information when you import form data into them (saving you from doing repetitive typing).
This way, every client you work with on an hourly or monthly basis will be instantly aware of their customer information for the duration of their contract ensuring no mistakes or costly errors occur.
