5 Reasons Why Your Construction Company Needs Facilities Management Software
The benefits of facility management software are all – encompassing. If you are in the construction business, you have likely heard about the benefits of using facilities management software to better manage your buildings, equipment, contracts, and more. Here are five reasons why your construction company should use facilities management software.
1: Flexible Employee Scheduling
This software automates routine tasks and centralizes information so you can be more productive. Consider how much time is wasted dealing with paperwork, reconciling timesheets, verifying attendance, and correcting mistakes in payroll or other administrative tasks.
The automated capabilities of the best-in-class solutions will save you and your team countless hours of work. Solutions like this also let employees know their schedules in advance--saving them from calling their manager to see if they are working on a given day.
When employees are empowered with knowing what's coming up, they can better plan for conflicts in work commitments, personal schedules or any other aspect of life that might get in the way of doing their job well. Flexible scheduling is one-way facilities management software can benefit your business.
2: Improved Communication
A dedicated communication system between your team members and clients can improve communication and create transparency. One way this is achieved is through assigning specific roles to your staff members. For example, one member can take on the role of project manager and be responsible for the timetable and another person in charge of the team assists in making updates.
3: Avoid Costly Pitfalls of Inconsistent Business Processes
The unpredictability of construction management software is not the only reason it's the smart choice for your company. Rather, the flexible and scalable features are ideal for businesses that want to operate with a degree of sophistication but without having to update systems with each company-wide event. Say you need to move around assets at a moment's notice. No problem! Set up a notification process where everything from folders to assets is synced on mobile devices that track location history in real-time. That way, you'll know exactly where your assets are and what they're being used for at any time. This may sound impossible if you don't have the right management software.
4: Real-Time Visibility into Assets, Resources, and Activities
Facilities management software also provides real-time asset, resource, and activity information visibility. That means that managers can see at a glance what needs to be done to maintain the current project status.
The result is better efficiency across the board. Workers spend less time trying to figure out what needs to be done, and office staff doesn't have to spend all day fielding phone calls about things that aren't broken because there is now an online form. The lack of ambiguity on what needs doing also allows employees to be more creative and productive since they're not always running around trying to keep up with simple tasks - like ordering coffee for a meeting - that should ideally be automated by the system.
5: Streamlined Billing and Expense Tracking
This is the one benefit that most people think of first when it comes to CM software. A common complaint from construction companies is that managing vendor relationships, contact information, and payments take too much time. As a contractor, you don't have time to make spreadsheets and track your finances in detail.
Worse, many small contractors are paying for duplicate work because they missed their invoice deadline or have poor processes for sending and following up on their invoices. In today's market of ever-growing materials costs coupled with increased project risk, these challenges are even more difficult to manage without solutions like facilities management software that simplifies and automates these processes while allowing you to focus on more profitable areas of your business.
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